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School and system improvement

Starting the year: create a school profile

A school profile is a short snapshot of your school. Create one at the start of the year to set a baseline and measure progress.

This page is only in the practice guide for school leaders. It is not part of your guide.

Do this now

  1. Gather the information you already have.
  2. Describe your students and staff.
  3. Describe the families and communities you serve.
  4. List your school–community partnerships.
  5. List the grades, forms, programmes, services and subjects you offer, and your extracurricular programmes.
  6. Note general patterns in student performance across subjects, grades, forms and programmes.
  7. Use the profile as your baseline for measuring progress and planning change.

If you are an education officer

This page is from the practice guide for school leaders. It is not in the education officers' guide.

What to include (template)

Note the school name, address and school year, then cover:

Area What to record
School overview Grades, subjects, programmes, services
Facilities Classrooms, inside and outside facilities, accessibility
Staff Administrators, teachers, support staff, others
Extracurricular Academic, art, dance and music, sports, other
Students Gender, enrolment and attendance, by grade, subject and programme
Families Communities, cultures, languages
Home and school Communication, parent-teacher meetings, family events
Community partnerships Special events, fundraising, business sponsorship
Balanced assessment Diagnostic, formative, summative
Student performance Patterns in language arts, mathematics, sciences, social studies

Still not sure?

Find the right person in the Ministry staff directory. Have the details of your situation to hand.

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The law and policy behind this

Practice Guide for School LeadersSchool leaders' guide, section 5 (School Profile Template) · draft of 27 May 2026

Not yet checked by a Ministry editor